AGM 2016

The 7TH AGM OF SIRAGUGAL was held on the  19TH of  November,  2016 at 11 A.M. at Montauban Christian Guest House, Ettines Road, Ooty.

img-20161119-wa0069

 

Members Present:

  1. Mrs. Kalyani Chidambaranathan, President, 2015 – ‘16
  2.     Ms. Jyothi Mehta, Treasurer, 2015-‘16
  3. Mrs. Roopa Suraj, Secretary, 2015 – ‘16
  4. Ms. Nivishna Venkatraj
  5.   Mrs. Geetha Pillai
  6. Mrs. Prema Murali
  7. Mrs. Sangeetha
  8. Mrs. Sapna Parekh
  9. Mrs. Sheela Powell

Guests Present:

  1. Mrs. Beena, Teacher

AGENDA

  1. CALLING THE 7TH ANNUAL GENERAL MEETING OF SIRAGUGAL TO ORDER.
  2. WELCOMING THE MEMBERS AND GUESTS
  3. CONFIRMATION OF THE MINUTES OF THE 6TH ANNUAL GENERAL MEETING HELD ON 8th MAY, 2015.
  4. READING OF THE REPORT OF THE ACTIVITIES FOR THE YEAR 2015 – ’16.
  5. PRESENTATION OF THE AUDITED ACCOUNTS FOR THE YEAR 2015 –’16 AND GETTING IT PASSED.
  6. PRESENTATION OF THE OUTLINE OF THE PROGRAM FOR THE YEAR 2015 – ’16.
  7. PRESENTATION OF THE BUDGET FOR THE YEAR 2015 –‘16.
  8. ANY OTHER MATTER.
  9. VOTE OF THANKS
  10. CLOSING AND ADJOURNMENT OF THE 7TH ANNUAL GENERAL MEETING OF SIRAGUGAL.

 

Calling of the meeting to order:

The President, Mrs. Kalyani Chidambaranathan called the 7th Annual General Meeting of Siragugal to order.

 

Welcoming the members and guests:

President, Mrs. Kalyani, extended a warm welcome to all the members and guest.

Confirmation of the minutes of the 5th Annual General Meeting:

The minutes of the 6th Annual General Meeting of Siragugal held on 8th May, 2015 was circulated among the members.

The minutes was passed and seconded by Mrs. Sapna Parekh

Annual Report for the year 2015-’16:

A detailed report of all the activities for the year 2015-’16 was read out by the Secretary, Mrs. Roopa.

The report outlined the involvement of the members in sustaining Siragugal through different programmes and activities.

. Career guidance workshop was held at the Government Higher Secondary School, Ooty on 24/07/’15 in which six individuals from different professions spoke to the students.

. Career guidance workshop was also held at the Gell Memorial School, Ooty on 27/07/’15 in which seven individuals addressed the students.

. On 5th September, 2015, story books and Encyclopaedia were distributed to the students of Om Prakash School, Kandhal.

.On August 15th, 2015, students of Lalitha Matriculation School were given reading books as part of Independence day celebrations.

.Several books were also donated to the Hindi Prachar Sabha school in the month of April, 2016.

.An English teacher was appointed by Siragugal in the month of June, 2016 to teach spoken English to the Thalaiyatumund School, whose classes have since then been appreciated by the AEO and the DEO.

.On September 8th, (World Literacy Day), 2016, story books were distributed to the students of Thalaiyatumund School and its library.

 

Presentation of the audited accounts for the year 2015-‘16

Treasurer, Ms. Jyothi Mehta presented the audited accounts for the year 2015-’16.

Opening balance                                 : Rs. 2,05,073/-

Closing balance                                  : Rs. 2,77,524/-

The accounts was passed and seconded by Ms. Nivishna.

 

Presentation of the outline of the programme for the period remaining for the year

 2016-‘17:

A lot of suggestions were provided by the members for the smooth running of the organisation.

The decision to adopt Thalaiyathumund school by Siragugal was unanimously agreed upon and it was decided that the spoken English classes by the hired teacher, Mrs. Beena will continue at the school.

The decision to celebrate the birthdays of the students on a monthly basis was agreed upon & Mrs. Sapna and Mrs. Sangeetha were entrusted in organising the same and a budget of Rs. 4,000/- was passed.

Mrs. Sangeetha has agreed to teach the children the basic sewing skills and Mrs. Sheela Powell will help her with providing the materials.

Mrs. Sangeetha will also go to the Government Muncipal School near the hospital road and start the activity classes after the school reopens.

Ms. Nivishna will be in charge of organising the once a week activity classes by the members and volunteers at the school.

A movie screening for the students at Ashia, a Rotary run school for special children, was suggested and Ms. Jyothi has been given the responsibility to organise the same for the month of February, 2017.

It was unanimously agreed upon to donate playground equipment to the school and a budget of Rs. 50,000/- was passed for the same.

Mrs. Sheela Powell will monitor those students who are genuinely interested in pursuing careers in the catering field and those students will be helped by Siragugal in enrolling for related courses.

It was decided to maintain the Facebook page and the webpage to be considered after checking out the rates. A budget of Rs. 5,000/- was passed for the same.

It was agreed that the salary of Rs. 2,500/- will continue for the hired teacher till the next financial year.

Presentation of the budget for the remaining period of the year 2015-‘16

Treasurer, Ms. Jyothi presented the budget for the coming year. A total budget of

Rs. 86,000/- for the next four months was passed and seconded by Mrs. Gita Pillai.

Any other matter:

President, Mrs. Kalyani felicitated Ms. Grace, teacher of Municipal  Primary School, Main Bazaar, Ooty for being awarded the best teacher award by the Government of Tamil Nadu.

She also congratulated Ms. Beena, the teacher appointed by Siragugal, for being appreciated by both the AEO and the DEO.

Mrs. Kalyani also applauded Ms. Nivishna for having taken the initiative to give direction to the activities of Siragugal.

 

Vote of thanks:

President, Mrs. Kalyani Chidambaranath proposed the vote of thanks.

Closure:

The 7th Annual General Meeting of Siragugal was closed and adjourned by the President.

The birthdays of two members , Kalyani and Geetha were celebrated very warmly by the members with a cake made by Jyothi.

 

 

Advertisements

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s